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EPARCCrawler By-Laws
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    EPARCCrawler By-Laws

    EPARCCrawlers By-laws

    Article I - Name
    The formal name of this organization shall be "EPARCCrawlers" and it shall also be known and designated by the short title "EPARCC"

    Article II - Objectives
    The objectives of this club shall be:
    To promote the hobby of rock crawling for all classes and size of vehicles
    To promote the free exchange of ideas among members and other organizations of like purpose
    To contribute to the sport, fellowship, and enjoyment of radio controlled rock crawlers
    Meet the necessary goals to send representatives from the club to the national event each season

    Article III – Membership
    Membership in the club is open to anyone that has an active account at the eparccrawlers.com website.

    Article IV – Club Meetings
    Club meetings will be held, at a minimum of 2 per year, before the start of the season and after the season is complete
    The Board of Directors will meet at the bi-annual meetings
    The President and Vice-President can call a club meeting at any time, but a notice must be posted on the web-site for at least 2 weeks
    Any active member can participate in meetings

    Article V – Governance
    The club shall be governed by a board of directors and officers. The year shall be deemed the 1st day of November until the 31st day of October.

    Section 1: Board of Directors
    The Board of Directors for the club shall consist of; President, Vice-President, Scribe, Treasurer and Club Member Representative.

    A single non-officer active member of the club will be elected to sit on the Board of Directors

    Each member of the board shall have equal voting privileges. The Chairmen of the Board will be allowed an additional vote in the case there is a tie vote.

    Section 2: Officers
    The officers of the club shall consist of; President, Vice-President, Scribe, Treasurer and Website Editor.

    In the event the President and Vice-President are both unavailable, the chain of command is as follows; Scribe, Treasurer and Web-Site Editor. All officers, with exception of the President and Vice-President can designate any member in their absence.

    President Duties
    Preside at all meetings
    Appoint committees as necessary
    Act as executive officer of the organization
    Appoint officers, in the event they cannot complete their term

    Vice-President Duties
    Assume duties of President during absence
    Act as chairman of the Board of Directors
    Act as chairman of all permanent committees
    Responsible for club membership

    Scribe Duties
    Keep a record of all meetings
    Carry out any necessary correspondence
    Report out any elections, board or committee decisions
    Record changes to the by-laws

    Treasurer Duties
    Responsible for paying web-site fees or dues owed by the club
    Responsible for collecting comp admission fees
    Maintain records for any raffles or drawings
    Maintain adequate financial records of all transactions
    Create annual financial reports

    Web-site Editor Duties
    Maintain the web-site
    Make changes to the web-site

    Section 3: Committees
    Permanent committees
    Comp Locations and Times
    Comp Rules
    Web-site Layout
    Sponsored Events and Trips

    Ad-hoc committees
    The President can create any ad-hoc committee for any length of time as deemed necessary
    Any committee that remains active for 12 months shall be considered for permanent committee, following the bylaw amendment process
    Any new President may cancel any existing ad-hoc committees
    Each ad-hoc committee shall have a chairman, which is appointed by the President

    Section 4: Elections
    A candidate can be nominated by any grouping of three or more members
    Existing officers will automatically be on the ballet, unless the individual asks to be removed or 50% or more members present vote to remove the candidate, any member can call for a vote for candidate removal
    No nomination will be accepted without the nominee being willing to serve as an officer
    The candidate must be an active member of EPARCCrawlers club
    There will be no term limits of any officer or board position
    Election of officers and board members shall be made by simple majority of votes cast, of present members
    Where there are more than 2 candidates for an office, the winner will be determined by whoever receives more than 50% of the votes.
    If a 50% vote count is not reached the two top candidates will participate in a special run-off election
    Pre-printed, secret ballots or a secret poll on the website shall be used for all elections
    Proxy votes are not permitted
    The election must be placed in the announcements section of the web-site a minimum of 2 weeks prior to the election
    The Scribe shall administer the election and record the results
    Officers for each year will be elected at the October club meeting

    Section 5: Amendments to Bylaws
    Proposed amendments to the by-laws can be raised at any club meeting or on the web-site
    The proposed by-law change shall be posted a minimum of two weeks on the web-site prior to any vote
    Amendments to the by-laws can be voted on at any club meeting or through a secret poll on the website
    Amendments to the by-laws are to be effective by a two-thirds vote of members present or on week of votes after the two week viewing period is up
    Supplements to the by-laws may be made the same method as amendments.
    Supplements to the by-laws cannot change the inherent meaning of the current set of by-laws
    Supplements to the by-laws are to be effective by a simple majority of members present

    Article VI – Finances
    Section 1: Expenditures and Finance
    The Treasurer can disburse a maximum of $200 for club related expenses, with an approval email of any two of the following; President, Vice-President or Scribe.

    The Treasurer can reimburse any club member that purchases items for the club a maximum of $50 without written pre-approval from the President and Vice-President. However, the transaction must be communicated with the President and Vice-President and receipts must be given.

    Section 2: Club Funds
    All monies collected for comp fees, drawings, raffles or donations shall be deemed as club funds.

    Section 3: Disbandment of Club
    In the event of disbandment of the EPARCC club, all club funds shall be, either donated to a local charity, donated to another crawler club or used for a final club function (i.e. going away party). The decision, for how the funds are spent, shall be based on a simple majority vote of present members.

    Article VII – Comps
    Section 1: Comp Season
    A minimum of 8 comps will be held during the season for each class. The comp season will be based around the calendar year.

    Comp Crawler

    Scale Crawler
    Class 1
    Class 2
    Class 3

    Section 2: Comp Rules
    The comp rules for both crawler and scale classes will be set at the beginning of the season. The rules will remain in effect through the entire EPARCC season. Any modifications to the national rules, during the season, will not effect the comp rules, unless the rules committee agrees to the change.

    Before the season begins the rules committee will review any changes to the national rules and modify the EPARCC specific rules accordingly.

    Comp Crawler - USRCCA
    Scale Crawler - SORRCA

    Section 3: Comp Entrance Fees
    Entrance fee will be $5 for each class

    Section 4: Comp Prizes
    A progressive cash payout (CPO) system will be used for all comps. Based on the number of attendees the CPO will vary.
    0-4 drivers: no CPO
    5 drivers 1st $10 no other CPO
    6-10 drivers: 1st $10, 2nd $5, 3rd no CPO
    11-UP drivers: 1st $15, 2nd $10, 3rd $5

    Article VIII – Sponsored Events and Trips
    The Board of Directors will take into account the treasury and make a determination how much funds will be allotted to any club related travel (i.e. hotel and travel expenses for Nationals)
    The amount available for sponsored events and trips shall be considered any excess amount above the clubs yearly re-occurring expenses

    Article IX – Club Liability
    EPARCCrawlers (EPARCC) is in no way civilly, lawfully or monetarily liable for property damage, personal injury, or death. EPARC holds no insurance as a club. Each member is responsible for their own expenses incurred by others.

    EPARCCrawlers By-laws v4
    Last edited by brazwewn; 09-21-2011 at 12:14 AM. Reason: Updated by-laws (Wes)

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